Select or create a client
Each client keeps its own chart of accounts, opening balances and posted ledger.
Upload a bank statement to code
Each transaction becomes a row to code double-entry. The bank leg is pre-filled; set the other account. Deposits: Dr Bank · Cr income. Withdrawals: Dr expense · Cr Bank. Suggestions come from the narration — always check them.
Each posted statement is added to this client's ledger — upload each new month and post it (leave “Replace ALL” off) to build the year up cumulatively across the monthly P&L and Balance Sheet. Re-posting the same file updates only its own entries.
Statements in this client
Every statement coded for this client. Click Edit to re-open a month and recode it without re-uploading; Remove deletes only that statement's transactions, leaving the other months.
| Statement | Txns | Period | Total | Status |
|---|
Opening balances
For a continuing entity (not the first year), enter the opening balance of each balance-sheet account — assets as Debit, liabilities & equity (including Retained Earnings) as Credit. Debits must equal credits. You can also upload a prior-year closing trial balance to fill these in.
| Account | Debit | Credit |
|---|
Chart of accounts
Adopted from the firm's General Service Business template (102 accounts). Keywords drive the contra-account suggestions when coding a statement. Edit if needed, then Save.
| Code | Account name | Group | Normal | Keywords |
|---|
Financial statements
| Code | Account | Debit | Credit |
|---|
| Date | Description | Amount | Debit (Dr) | Credit (Cr) |
|---|
Internal management analysis
KPIs, charts and an auto-written commentary — for internal review. The PowerPoint report is a client-facing, BB Phoenix-branded deck of the figures below.